Assistant Facilities Manager

Assistant Facilities Manager

Location: Glasgow
Contract Type: Permanent
Hours: Full-time

About the Role

WPS is looking for a proactive and organised Assistant Facilities Manager to join our team in Glasgow. This is an exciting opportunity for an ambitious individual looking to develop their career in facilities management while supporting the delivery of high‑quality FM services across a diverse and busy estate.

Working closely with the Account Manager, you will help oversee day‑to‑day operations, support compliance activities, coordinate contractors, and ensure service standards are consistently met. The role also includes Line Management and guidance of the on‑site FM team, helping to maintain smooth operations and consistent service delivery.

This position is ideal for someone who thrives in a fast paced environment, enjoys problem‑solving, and is committed to delivering excellent customer service.

Key Responsibilities

• Support the Account Manager (based in London) with the daily running of FM operations across the site.
• Assist in the management of planned preventative maintenance (PPM) and reactive works.
• Coordinate contractors and ensure all work meets agreed standards, safety requirements, and compliance obligations.
• Carry out regular site inspections, ensuring issues are identified, reported, and resolved promptly.
• Support health & safety activities, including permit management, documentation, toolbox talks, and incident reporting.
• Maintain accurate records, logs, and FM documentation using CAFM or job management systems.
• Help monitor performance of suppliers and contractors, ensuring KPIs and SLAs are met.
• Build strong working relationships with clients, internal teams, contractors, and stakeholders.
• Assist in preparing reports, updates, and performance summaries for internal and client review.
• Support small works, minor projects, and improvement initiatives on site.
• Support the supervision and coordination of the on‑site FM team, helping to guide daily activities and ensure consistent delivery of service standards.

Essential Skills & Experience

• Experience in facilities, building management, or maintenance support role.
• Strong organisational skills with the ability to manage multiple tasks and priorities.
• Good understanding of health & safety requirements within FM environments.
• Confident communicator with excellent customer service skills.
• Ability to work effectively both independently and as part of a team.
• Competent using IT systems, including CAFM platforms, Microsoft Office, and digital reporting tools.
• Experience supervising staff, delegating tasks effectively, and ensuring performance standards are met.

Desirable Qualifications

• IOSH Managing Safely or equivalent.
• Facilities management qualification (e.g., IWFM Level 3 or similar).
• Experience supporting technical teams, contractors, or maintenance projects.
• Knowledge of compliance standards such as fire safety, legionella, or building fabric management.

Personal Attributes

• Professional, reliable, and proactive.
• Problem‑solver with strong attention to detail.
• Able to remain calm and organised under pressure.
• Strong relationship builder with a customer-first approach.
• Keen to learn, develop and progress within facilities management.

Given the nature of this position, you will need to undergo a Basic Disclosure and Barring Service Check (DBS) at offer stage. Applicants with criminal convictions will be assessed individually, and we assure you that we do not discriminate based on an applicant's criminal record or the details of any disclosed offenses. Additionally, certain roles may be subject to additional pre-employment checks. 

To learn more about the checks included in this process, please click on the following link: National Security Vetting