Fleet Administrator

🚛 Fleet Administrator

About the Role

🛠️ Key Responsibilities

• Support the administration of vehicle servicing, maintenance and repair activities, ensuring records are accurately maintained and work is completed within agreed timescales.
• Process and record vehicle accident and incident information, maintaining accurate documentation and supporting investigations where required.
• Assist with hire vehicle administration, including booking requests, extensions, off-hires and invoice processing.
• Maintain fleet databases and systems, ensuring vehicle, driver and compliance records are always up to date.
• Monitor vehicle defects and liaise with suppliers to track repairs and minimise vehicle downtime.
• Process fleet-related invoices and support the accurate allocation of costs across business units.
• Handle day-to-day fleet enquiries from drivers, managers and suppliers, providing timely and professional support.
• Produce routine fleet reports and dashboards, highlighting outstanding actions and compliance requirements.
• Support telematics administration, including vehicle allocations, record updates and monitoring of driver-related alerts.
• Assist with damage recharge administration and payroll submission processes.
• Work with external suppliers to support service delivery and agreed service standards.
• Support vehicle compliance activities, including licence checks, driver documentation and vehicle records.

👤 About You

• Previous administration experience within a fleet, transport, automotive, logistics or operational environment.
• Strong organisational and data management skills.
• Excellent communication skills and confidence dealing with a variety of stakeholders.
• Good working knowledge of Microsoft Office, particularly Excel and Outlook.
• The ability to work accurately to deadlines in a busy environment.
• A proactive and solutions-focused approach to problem solving.
• Experience using fleet management systems would be advantageous but is not essential.
• Basic vehicle or automotive knowledge would be beneficial.

✅ What We're Looking For

• GCSE (or equivalent) in English and Maths.
• A team player with a positive, can-do attitude.
• Someone who thrives in a fast-paced environment and enjoys keeping things organised.
• A self-starter who takes ownership of their workload and continuously looks for ways to improve processes.

🌟 Why Join Us?

• Be part of a supportive and collaborative fleet team.
• Gain exposure to all aspects of fleet operations.
• Access opportunities to develop your skills and progress your career.
• Work within a large, established organisation focused on safety, compliance and continuous improvement.
• Competitive salary and benefits package.

Our commitments:  

WPS is proud to be an employer where anyone can thrive, and we welcome applications from candidates of all backgrounds.  We encourage you to apply even if you don't meet every requirement, as we value transferable skills and assess all applications fairly.

We don't discriminate based on a criminal record; all applications are reviewed on an individual basis against the requirements of the role. Some roles may require additional checks, due to the nature of the work.  As a Disability Confident Leader, we offer an interview to applicants with a disability who meet the minimum criteria for the role and opt in to the Disability Confident scheme.  Reasonable adjustments are available, please contact us at wpsrecruitment@wates.co.uk