Project Administrator

Working for Wates Property Services

Wates Property Services is continuing to grow following the successful mobilisation of major planned maintenance, retrofit and decarbonisation contracts across the UK.

As our portfolio of work expands, we're investing in talented people who want to make a genuine impact within local communities while building a long-term career with one of the UK's leading property services providers.

This growth creates exciting opportunities for ambitious professionals looking to join a business where safety, quality and customer satisfaction remain at the heart of everything we do.

About the Role

We are seeking an organised and proactive Project Administrator to support the delivery of a high-profile planned maintenance contract for one of our key social housing clients across North Birmingham.

Opportunity Snapshot

• Supporting the delivery of planned maintenance works within occupied social housing properties.
• Based on-site, with a designated office located in North Birmingham.
• Providing administrative support to operational, commercial and customer service teams.
• Working alongside an experienced project delivery team on a long-term social housing contract.
• Previous administration experience within construction, property services, repairs or maintenance environments is highly desirable.
• Salary and wider benefits package will be discussed during the screening process.

Main Duties

• Managing project documentation, ensuring records are accurate, up to date and compliant.
• Raising purchase orders, processing invoices and supporting financial administration activities.
• Coordinating appointments, meetings and project schedules for operational teams.
• Updating internal systems with project progress, variations and completion information.
• Producing reports, meeting minutes and performance data for internal and client review.
• Supporting resident liaison activities and assisting with customer enquiries where required.
• Liaising with subcontractors, suppliers and internal departments to ensure smooth project delivery.
• Monitoring and maintaining project trackers, compliance records and contract documentation.
• Assisting with the preparation and submission of client reports and contractual information.
• Promoting a positive culture focused on safety, quality and customer satisfaction.

Experience We're Seeking

Essential

• Previous administration experience within a busy office or project environment.
• Strong IT skills, including Microsoft Office applications such as Excel, Word and Outlook.