Secretary – Smartspace

Location: Warrington (Office-Based)

About the Role

We are looking for a highly organised and proactive Secretary to provide dedicated administrative and coordination support to the Smartspace Operating Board and Work Winning Director. This is a varied and fast-paced role where you'll play a key part in ensuring senior leaders are supported through effective diary management, meeting coordination, action tracking, and administrative excellence.

Working with multiple stakeholders across the business, you'll help drive consistency, improve planning, and contribute to the smooth and efficient operation of leadership activities

Key Responsibilities

• Proactively manage complex diaries for Operating Board members and the Work Winning Director, scheduling meetings, resolving conflicts, and coordinating availability.
• Provide full diary management support for individuals with extensive travel requirements, including forward planning and priority management. 
• Coordinate meetings from start to finish, including room bookings, invitations, agendas, and distribution of supporting materials.  
• Take accurate minutes for monthly Operating Board meetings and monitor follow-up actions. 
• Support travel and accommodation coordination alongside the Travel team during peak periods. 
• Prepare documents, correspondence, and provide general administrative support. 
• Maintain accurate records of meetings, actions, and key business activities.
• Assist the Travel & Expenses team as required to ensure a high level of service across the function.

About You

You'll be an experienced administrator or secretary who thrives in a busy environment and enjoys supporting senior stakeholders.

We're looking for someone with:

• Experience managing diaries and coordinating meetings within a corporate or professional environment.
• Excellent organisational skills and the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Exceptional attention to detail and accuracy.
• Confidence using Microsoft Outlook, Teams, and Microsoft Office applications.
• A proactive, professional, and collaborative approach.

A relevant administration or business qualification would be advantageous, although equivalent experience is equally valued. Experience within construction or a related industry would also be beneficial.

Why Join Us?

This is an excellent opportunity to work closely with senior leaders, gain exposure across a dynamic business, and play a vital role in supporting operational success. You'll join a collaborative team environment where organisation, initiative, and professionalism are highly valued.

Apply today to become a key part of the Smartspace team